Vendor process

Vendor process

To start with we need to gauge the value of your property this is an important first step to ensure you understand how you will finance your home move.

Whilst local property newspapers and websites can be used to provide an indication of what your property might be worth, you will need the experience of a professional estate agent to get a more accurate and realistic assessment of its real value.

We will be happy to provide you a free, no-obligation, property appraisal.

We can meet you at your property at a time that best suit your needs. Our appointment with you would typically take between 30-60 mins and would include a detailed inspection of your property. At our meeting, we will discuss the specific needs relevant to your own situation, market forces and current demand, previous transactions in your street and activity levels with other property similar to your own. This information will help us advise you on:

  • The potential value range applicable to your property
  • Anything you could do to enhance this value
  • A recommended marketing strategy that suits your particular objectives.
  • Your requirements from ourselves and how involved you’d like to be.

Any questions or concerns you have can also be addressed at this meeting.

Having established the value of your property and decided to go onto the market, you will need to choose an Agent to act for you.

When considering which agent to use, watch out for those suggesting inflated values (which can leave you languishing on the market whilst those around you sell) or knock-down commission (you get what you pay for!).

A successful agency will have a comprehensive marketing strategy and methods, professionally qualified & courteous staff and a realistic expectation of what the market can achieve.

With ourselves, you only pay commission when we successfully sell your property and you’ll always have access to a specialist team dedicated to sales. But, beyond that, we provide a significantly higher level of service that you would typically expect from a traditional estate agency.

This has allowed us to provide the local area with a family owned local agent that has stood the test of time, our main goal is to provide you with the best possible service and help you through what for most is the biggest financial decision they will make.

Our teams work hard to get the very best price for your property we market widely and innovatively and negotiate expertly to get you the right outcome, whilst making the process as easy as possible for you.

having conducted 1000’s of property valuations over the last 25+ years of selling homes in you can benefit from our expertise not only in selling but also in every step of the process just because there is a sold board up does not mean the job is done.

Our experienced staff have been doing this for a while now so no matter what question you have or problem you encounter they’ve probably seen it before just know that an experienced member of staff is always on the other line and hear to help.

An Energy Performance Certificate (EPC) for a property is a legal requirement. With our EPC partners, we can arrange to have an EPC produced for you, quickly and without fuss. We would deduct this from the sale so you do not need to pay us upfront.

The majority of buyers now use internet property portals to search for a home. Therefore the visual imagery used with these listings are the first taste of your home a potential purchaser is likely to experience and this will be hugely influence whether they contact us to arrange a viewing.

Preparing your home for photography and other visuals we develop (such as videos) is therefore one of the most important actions you can take to maximise your chances of attracting interest. This could involve some moving of furniture and basic de-cluttering.

With us, you don’t have to – as we can do all this for you as part of the instruction process. Our consultant will allow enough time to work through your property on a room-by-room basis to carefully consider the best layout of furnishings.

Room dimensions and details will be recorded and a plan of the property will also be drawn, this above most is a real asset in helping prospective purchasers come up with their own ideas of the potential in each and every property we market.

Harris & Co Estate Agents commit huge amounts of time and money towards marketing properties to prospective purchasers – with the prime aim of encouraging them to view the property.

We will discuss with you the best times of the day & week to present your property and do our best to steer appointments around these times. Many considerations need to be made, including your standard weekly patterns, parking availability and traffic levels, children and pets, light levels and garden aspects.

Throughout the entire process only well-trained and experienced staff will undertake viewings so you can rest easy knowing every aspect of this process is being looked after.

Any offer received will be put forward to you verbally at the first available opportunity, and in writing within twenty-four hours. You will need to make a response to any offer. If the initial offer is rejected and the purchaser decides to increase their offer, the process will simply be repeated.

We will make all best endeavours to qualify purchasers in advance of any viewings – but at the very latest, at offer time. By “qualify” we mean that we will formally check their status and ability to proceed with any offer they make. In order for us to do this, we will ask for contact details of their broker or mortgage lender, and any estate agent dealing with their current property sale.

You will need instruct a solicitor/conveyancer to act for you in the sale. We have a panel of solicitors that we work with, we can recommend a solicitor to you if you like. It is only when this information has been provided and we have contacted the necessary parties for verification of your purchasers’ situation that we will consider whether it would be pertinent to stop showing your property to other prospective purchasers.

It is at this stage that we will try to make you aware of any chain implications and the likely timescale of any agreed transaction. Due to the nature of the buying process, it is important to note and understand that any information provided by us concerning the transaction chain is not guaranteed and could change at any time. However, regular liaison will be made with legal parties acting on both yours and your buyer’s behalf to ensure we can keep you abreast of progress on a timely basis.

Once you have accepted an offer the legal process starts to arrange for contracts to be drawn up and agreed, to confirm payment is made for your property, and that legal title is properly transferred to your buyer.

To support these activities you (and your buyer) will need to instruct a solicitor or conveyancer to do this work on your behalf.

The choice of who will act for you is entirely at your discretion but to help you with this, we work with a number of local and well established firms who would be more than happy to provide you with a quote for their services.

Summary of the legal process

In summary, the overall legal process to exchange and complete contracts with your buyer generally takes the following steps:

  1. Terms are agreed between Seller and Buyer and both parties instruct their conveyancer to work for them.
  2. The Seller’s conveyancer obtains the Seller’s title deed and prepares the draft Contract for the Buyer’s conveyancer to approve
  3. The Seller’s conveyancer send to the Buyers conveyancer the draft Contract together with rest of the documentation needed to form the overall contractual package.
  4. The Buyer’s conveyancer reviews the detailed terms of the Contract, does the Searches and reviews the results, confirms that there is a Mortgage Offer in place, and also checks the readiness of any dependent sale (in the same chain) to proceed.
  5. Contracts are then signed and exchanged at which time a Completion Date is agreed between both parties.
  6. The Transfer Deed is prepared by the Buyer’s conveyancer and approved by the Seller’s conveyancer, and then signed in readiness for the Completion Date.
  7. The Buyer’s conveyancer obtains the funds for the purchase from the Buyer – either directly, or though the sale of his/her previous property – and the lender (if there is a Mortgage)
  8. On the Completion Date the Buyer’s conveyancer sends the required funds to the Seller’s conveyancer (on behalf of the Seller). When receipt of these funds is confirmed by the Sellers conveyancer, the purchase is deemed compete and the Buyer can take legal occupation.
  9. The Buyer’s conveyancer pays any Stamp Duty due, and registers the Buyer as the new owner of the property at the Land Registry

Our advice

The time it takes to progress through this stage is dependent on various factors – but the entire process could take at least 6-8 weeks. However, to speed up the process from your end, we recommend you instruct legal representation prior to finding a buyer as there are various things they can do well in advance, and hence save time later. This includes calling for your title deeds office copy entries and various other documents – all of which can take some time to get hold of. Its worth completing various documents in advance – such as the “Sellers Property Information Form” and “Fixture Fittings and Contents” declaration – as these will also help speed up things later.


In parallel to the legal process, one of more surveys may be commissioned on your property. If the Buyer requires a Mortgage their lender will make arrangements for a very basic survey (known as a Valuation) to provide assurances that it’s worth the price being offered for it. In addition to this, the Buyer may also commission a more comprehensive survey – which will assess in more detail the condition of the property and make appropriate recommendations.